How to Backup PST Files in Microsoft Outlook

in Outlook

The article describes the procedure of creating a backup of .pst files in Microsoft Outlook. The methods compiled here are reliable and correct for Microsoft outlook problems concerned to .pst files until date. However, it is suggested that these should be followed carefully to avoid bumping into outlook problems. You may also at the same time use a Microsoft outlook support service to get an expert to perform .pst files backup

Personal storage table (PST) is a personal folder file used by Microsof Outlook to store all the Outlook data viz. email messages, contacts, appointments, tasks, sent items, and outbox etc. Hence if your .Pst file gets corrupted, you stand to lose a lot of precious and irreplaceable data. Considering this, you may need to create a backup of your .pst files frequently. The below mentioned guide will help you backup the Outlook .pst files in no time.


First Method:

Download Microsoft Personal Folders Backup Add-in from Microsoft’s Download Center. The Add-in is designed to work with Microsoft -Outlook 2010, 2007 and 2003 versions. Hit the Download button to start downloading the file. When prompted, press the Save File button. The file will be saved to the Downloads folder. Browse to the folder and search for pfbackup.exe file. Double click to open it and run the installation.

Follow the on-screen instructions and complete the installation of add-in. Reboot your computer. Open Outlook, click to highlight the File tab, and select Backup from the drop-down options. It will open up the Outlook Personal Folders Backup dialog box. Press the Options button to customize your backup optionsUse the Browse button to save the backup copies of the files. When done, press the OK button and then the Save Backup button to exit the dialog box. Hit the OK button again to initialize the backup process. The add-in will automatically start backing up your .pst files as per the schedule specified by you.

There is no need to download this add-in for the Outlook 2010 version. This is because Outlook 2010 already has this add-in, and itonly needs to be activated the first time. Open Outlook and highlight the Add-ins tab in the ribbon. Press the Backup button and it will launch the Outlook Personal Folders Backup dialog box. Repeat the above mentioned procedure to customize your backup options.

Second Method:

You can simply copy and paste the .pst file data to another place in your computer or an external disk\drive. For Windows XP, the .pst file is located in My Computer> C: drive> Documents and Settings> user profile> Application Data> Microsoft> Outlook. Browse to this location and copy and paste the .pst file to another file or external media as desired. For Windows 7 and Vista, the .pst file is located in Computer> C: drive> Users> user profile> AppData> Local> Microsoft> Outlook. You can restore your backup anytime you lose access to the Outlook data.

Additional Tips:

You can also use the Import and Export utility in Microsoft Outlook to back up the Outlook data to another file or external drive. Keep the backup media safe and away from the reach of unauthorized users. If you are using MS-Outlook with Exchange Server, ask your IT admin about the backup utility. Sometimes, IT administrators store the data in .pst files on the hard drive of your computer.

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Jyoti Panth has 242 articles online and 3 fans

The Author of this article is associated with V tech-squad Inc, V tech-squad Inc. is a cloud based technical support provider to consumers and small businesses. if you have any problem while performing the above steps and need technical assistance for Microsoft outlook support, You can reach V tech-squad online technical support at their Toll Free No +1-877-452-9201.

About V tech-squad Inc.


V tech-squad Inc. is a cloud based online technical support provider to consumers and small businesses. V tech-squad provides support to users for issues with their PCs, Mac’s, Tablets, Phones such as iPhone and Blackberry and devices such as MP3 players, Printers, Scanners, Fax, Wireless networking gear, Netflix, Roku boxes and TVs. With an obsessive focus on quality and building technical expertise, V tech-squad continues to maintain an issue resolution rate of more than 90%. V tech-squad’s credibility has been tested by more than 10,000 customers. Currently V tech-squad provides support services to consumers and small businesses in United States. For more information on V tech-squad, Inc. visit

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This article was published on 2012/02/01