Comparison between Outlook and Gmail

in Outlook

Messaging is an integral part of the internet and with many services trying out for a larger share of the users, it surely makes sense to compare between the different email services. Here we are trying to compare the services of Gmail, the email service from Google to Outlook, the email service from Microsoft.

There are several aspects on which the two services can be compared. While Gmail is better than Outlook in some aspects, it is vice-versa as well. Therefore, which one is the clear winner is a personal decision with respect to the features and characteristics required.


Gmail is said to be more versatile than Outlook. The attribute is in favor of Gmail for the simple reason that Gmail offers automatic saving of the email if the user drifts to another option while composing a message. Gmail automatically saves the message as a draft which can be edited later and sent. However, this is not the case with Outlook. It simply informs the user that the message has not been saved, in case the user clicks on any other option other than ‘send’. A user has to follow two steps to save a message as a draft.

Aesthetic Appeal

While Gmail opens up the message with the template of Gmail that has chat contacts and labels on the left side, Outlook opens up straight on to the message composition page. Editing tools on Gmail are far better than those on Outlook. There is a formatting button on Gmail which allows the user to format the text as he/she wishes, but this is not present with Outlook. However, Outlook scores on the aspect of aesthetic appeal of sending the message as it shrinks the message within the window and then moves upwards, before sending the user back to the inbox.


Ads that appear on the inbox of the email service can be annoying and disturbing as nobody likes to be disturbed while he/she is doing the important task of checking emails. On Gmail the ads appear only if a message is open and not otherwise. However, on Outlook text ads appear on the right side even when a person is viewing the inbox. Outlook offers the users the ability to do away with ads completely for a year by opting for the said service. However, there is no such option with Gmail

Social integration

Gmail tries to be very active on the social networking front with wiring with Google+, messaging with GTalk and chatting with GChat. The Google+ hangouts are also there to provide video chats. However, the absence of Facebook and Twitter integrations on Gmail make it a little disturbing for those that are active on these two social networking platforms. Outlook provides the latest updates from the Facebook and Twitter feeds of a person, whenever there is a message from that person on Outlook. However, Outlook lags behind on the absence of any integrated system to video chat. It uses the Windows Live Messenger for regular instant messaging.


Finally security is one aspect that cannot be neglected. Gmail provides a two-step authentication while there is no such facility in Outlook. However, Microsoft promises to better the security features as it is aware that not many users like to go through additional steps to secure their accounts.

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andrew clain has 1 articles online


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Comparison between Outlook and Gmail

This article was published on 2013/03/18